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Email Archiver Pro 3 – all new application!

June 17, 2015

Tom Andersen

We have a great new version of Email Archiver coming out! Its in beta now, Free to use for at least a month.

See http://emailarchiverpro.com/beta/

For more information.

emailArchiverPro

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Email Archiver 2.8.4 – Yosemite Build

March 3, 2015

Tom Andersen

We have just released Email Archiver Pro 2.8.4buy-email-archiver-ctaDownload Email Archiver Pro and it features some cumulative bug fixes as well as better support for 10.10. The Export button has been moved to a menu item under the edit menu.

We are with some delays working on a new Email Archiver version 3, so please let us know what you need us to change!

Archive your email before your Mavericks install

October 21, 2013

Tom Andersen

Consider using Email Archiver to create an archive of all your email before you upgrade to Mavericks. There have been reports of changes to Mail.app playing havoc with some people’s Mail installations, although my trove of 250,000 emails upgraded without a hitch to 10.9. If you make an archive with Email Archiver, the format of the archive is a simple folder structure filled with PDFs of all your emails and attachment folders where needed.  A feeling of peace of mind if you have years of correspondence trapped in Mail.app.

Mavericks comes with a few new features, one of which is tagging. 2.8.0 introduces Mavericks tagging on 10.9. On earlier systems, tags are created for the OpenMeta standard which works well for that. In addition Email Archiver sets up special attributes so searching for emails is easier and faster, whether you search in Email Archiver or the Finder.

Version 2.8.0 features a solution for the export problem – we have customers who use Email Archiver to make an folder of PDFs in order to send to someone for legal discovery, etc. The export command creates a new folder and makes all the PDFs it needs to – with the additional feature of creating duplicate PDFs where duplicate emails in the same folder are found. We have found that this is necessary for some legal work. Thanks to a customer for getting this feature in!

Screen Shot 2013-10-21 at 9.56.58 AM

Email Archiver 2.7.1

October 9, 2013

Tom Andersen

Is out. This version adds a much requested feature:  Longer multiplie file names are now shown in the search area.

Other things added recently include better rendering for certain rare email types and a new pref to shut off the tiny email header text. (If you change any pref that will change the look of the output, its up to you to erase or otherwise deal with any current PDFs you have, then start again).

–Tom

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Beautiful PDFs

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Email PDFs created are named in the format shown here, which includes the email date and the subject of the email. The emails have the full technical header embedded at the bottom in small print. This is useful for legal and other purposes. Emails are filed in subfolders for year and month.

Attachments are saved in a folder with the same name as the email. This allows for easy searching and followup.

 

 

 

 

Below I include a screenshot of typical output as seen in the Finder. Emails are output by year and month, and if an email has attachments, then they are put into a folder with the same name.

Use Cases

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Personal: Use Email Archiver weekly to update a complete archive of your email. Then let Time Machine backup all the resulting PDFs, also perhaps using an offsite backup service to create a secure – time resistant backup of all your email.

IT department: Periodically update users email. There are many ways to run Email Archiver in a LAN environment. You can run Email Archiver locally on each computer, creating the PDFs on the company AFP server. Feel free to contact support for details.

Projects: Often a project, when finished needs to have all deliverables put on one DVD or FTP site. As a contractor you can archive all the emails for a single project in a few minutes, creating a lasting record of the development process.

Legal: Discovery and client email backups and delivery – with Email Archiver a complete cross platform archival quality set of PDFs can be generated.

Please email us with your use case (contact@spotdocuments.com).

Simple to use

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Please note that you need to be regularly using Apple’s Mail.app for Email Archiver to work.

Just press the start button and all email that is downloaded onto your computer will be used to make a hierarchical folder full of PDFs.

The PDFs created have the full email header embedded into the PDF for searching purposes. Also, all attachments that are displayed online, such as photos, etc are displayed in the PDF. Any emails with attachments have a folder with the same name including the attachments right beside the PDF. PDFs use the subject line and the message ID to create a unique, readable file name for the file. Subsequent scans with Email Archiver only add new emails, and thus perform faster.

Feel free to add comments about this below.