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 Click to open the Email Archiver Manual

In French: En Français

Search Tips

  • Since Email Archiver creates a folder of PDF files and attachments, you can search all the PDFs that Email Archiver has created using any tool, including the Finder and Spotlight. But Email Archiver comes with a search window that allows you to quickly find any email you are looking for.
  • To search for an attachment by title you can use the subject field.
  • If you enter a partial or full name in the ‘@’ field, you will be searching through both recipients and senders of all emails. You can enter email addresses and or names.
  • The Contents field does a search that closely resembles a standard Spotlight search through your email PDFs – so it searches all content, titles and other fields in all emails and attachments.
  • More information is available in the manual.

The comment area can be used to post questions or tips on the manual, etc.

New in 2.8.0 The Export Button.

The Export Button in Email Archiver was created to solve a problem that some customers had – they wanted to create an entirely new folder of Emails every time they pressed Start. When the Export Button is pressed, Email Archiver will instead of updating the current archive, create a dated folder with all the email in it. This has the side effect of creating duplicate PDFs for duplicate emails, even when the emails are in the same folder. That can happen when emails have been organized in an unusual way, as sometimes happens for legal cases or large projects. In other words if there are two copies of an email in the same folder, but say addressed to different people, *I mean the exact same email), then with Export pressed you get two PDFs created.  I’m not sure how necessary this feature is, so the button may be moved somewhere a little less obvious in the future.

Version 2.5.3 includes access to the ‘Page Setup’ dialog. You need to use the ‘Set Defaults’ menu option to make a certain paper size stick for all PDFs to be created. Usually you will not need this, but it does allow someone with for instance a US letter printer to create an archive in A4 format. Email Archiver ‘prints to PDF’ each one of your thousands of emails, so paper size sets the size of the PDF.

Prefs tip: Windows compatible file names option– in windows, you can’t add :
  • The following reserved characters:
    • < (less than)
    • > (greater than)
    • : (colon)
    • ” (double quote)
    • / (forward slash)
    • \ (backslash)
    • | (vertical bar or pipe)
    • ? (question mark)
    • * (asterisk)
To any file name. So when I am making the PDFs if the Windows Compatible option is set, I replace these characters with other characters, mostly spaces or dashes.

New in 2.6.3 (March 19, 2013)

  • Screen Shot 2013-03-19 at 4.11.07 PMDate parsing is now improved – over the past year we have got most date header bugs fixed. This fix includes support for emails with no Date header, it falls back to another header (Received) with a date.
  • You can use the option key when dragging an eml or mbox file to Email Archiver – it will not ask for a location for the PDF(s), instead simply using the location of the eml file.
  • You can see which files have attachments in the Search window – they now have a little (⫧) in them to show that this email has attachments. Right click to see the attachments.
  • Yes I am going skiing next week!

New in 2.6.4 (May 13, 2013)

Email Archiver 2.6.4 brings some incremental bug fixes, mostly to do with edge cases for some unicode character handling.

It also now creates a log file of all files created in one session. This satisfies a request that several people have made. You can run ‘from scratch’ and get a list of all PDFs and attachments created, or you can do a ‘normal’ run and see all the files that Email Archiver has created.

The maximum number of addressees shown has now been increased. Remember though that all the email headers are as usual, included at the bottom of the PDF file.

Email Archiver Pro is available now, and the Mac App Store version (Email Archiver) will be available ‘soon’.

Screen Shot 2013-05-13 at 11.16.58 AM


Post a comment
  1. todd #
    May 25, 2012

    This REALLY works…not very elegant (lots of silly subfolders) but it seemed to back up ALL my email to PDF’s. Name of the folder it creates is sort of a guess too; and location.

  2. May 25, 2012

    Thanks for the comment. Agreed that the folders are a little deep, but this is the natural way that email is stored. You can always copy a folder out to give to another person, etc.

  3. jose #
    January 9, 2013

    Can we apply the discount on the appstore purchase?

    • January 9, 2013

      The App Store run by Apple does not have a way to use discount coupons. –Tom

  4. David R #
    August 20, 2013

    The application did its trick and I have my mailboxes PDF’d! One question and one request: 1. To keep my PDFs up to date, do I leave the application running? Or occasionally open it and run it and will it just do new emails? 2. During setup, it would be nice to be able to multi-select items to exclude. Thanks!

    • August 20, 2013

      You need to run the app occasionally. Its best to run it when you are done organizing your email into folders, so that email archiver will put them into the right place. Thanks for the multiselect idea.

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