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Posts tagged ‘email’

Archive your email before your Mavericks install

October 21, 2013

Tom Andersen

Consider using Email Archiver to create an archive of all your email before you upgrade to Mavericks. There have been reports of changes to Mail.app playing havoc with some people’s Mail installations, although my trove of 250,000 emails upgraded without a hitch to 10.9. If you make an archive with Email Archiver, the format of the archive is a simple folder structure filled with PDFs of all your emails and attachment folders where needed.  A feeling of peace of mind if you have years of correspondence trapped in Mail.app.

Mavericks comes with a few new features, one of which is tagging. 2.8.0 introduces Mavericks tagging on 10.9. On earlier systems, tags are created for the OpenMeta standard which works well for that. In addition Email Archiver sets up special attributes so searching for emails is easier and faster, whether you search in Email Archiver or the Finder.

Version 2.8.0 features a solution for the export problem – we have customers who use Email Archiver to make an folder of PDFs in order to send to someone for legal discovery, etc. The export command creates a new folder and makes all the PDFs it needs to – with the additional feature of creating duplicate PDFs where duplicate emails in the same folder are found. We have found that this is necessary for some legal work. Thanks to a customer for getting this feature in!

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Simple to use

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Please note that you need to be regularly using Apple’s Mail.app for Email Archiver to work.

Just press the start button and all email that is downloaded onto your computer will be used to make a hierarchical folder full of PDFs.

The PDFs created have the full email header embedded into the PDF for searching purposes. Also, all attachments that are displayed online, such as photos, etc are displayed in the PDF. Any emails with attachments have a folder with the same name including the attachments right beside the PDF. PDFs use the subject line and the message ID to create a unique, readable file name for the file. Subsequent scans with Email Archiver only add new emails, and thus perform faster.

Feel free to add comments about this below.